Event Status & Lifecycle

How status is computed from dates, and what archiving does.

2 min readUpdated May 27, 2026

Date-driven status

Every event shows one of three pills, derived from its start and end dates:

  • Upcoming — today is before the start date.
  • Happening now — today is between the start and end dates, inclusive.
  • Past — today is after the end date.

You don't toggle these manually. Change the dates on Event info and the pill follows.

Archived

Archive is the equivalent of taking an event offline. It disappears from the main Events list and stops appearing on public surfaces. Nothing is deleted — you can restore it any time from the Archived view.

What becomes public

Any non-archived event is readable by the public API in its safe, public-facing fields (name, description, dates, venue, sessions, speakers, sponsors, topics). Internal data — attendees, vendors, contact details, internal notes — is never exposed. See What Data Is Public for the full field map.

Tip
Archiving is reversible. Restoring an event puts it right back into the main list, with its status pill recomputed from the dates.
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